Exhicon Events Media Solutions approved the appointment of Bilimoria Mehta & Co as its statutory auditor during a board meeting held on August 25, 2026. The firm will serve from the conclusion of the ensuing annual general meeting until the conclusion of the AGM for financial year 2030-31, subject to shareholder approval.

The board also considered and approved the draft annual report for the financial year ending March 31, 2026. Additionally, the company recommended the re-appointment of Mrs. Padma Mishra (DIN: 07668700), who retires by rotation and offers herself for re-election at the ensuing AGM.

Auditor Appointment Details

Bilimoria Mehta & Co is a chartered accountants firm established in 1977 with offices in Mumbai, Delhi, and Bangalore. The firm provides assurance services including statutory audits, internal audits, and Ind AS/IFRS transition support. It has experience serving listed companies across diverse sectors including media, technology, and manufacturing.

Other Board Approvals

The board approved the appointment of Mr. Pratik Bangade, proprietor of M/s. Pratik Bangade & Associates, as scrutinizer for conducting e-voting and poll processes for the annual general meeting. The meeting commenced at 1:00 pm and concluded at 1:30 pm.

Exhicon Events Media Solutions Limited secured unanimous shareholder approval for a ₹23,95,00,000 (Rupees Twenty-Three Crore Ninety-Five Lakhs Only) preferential issue of Fully Convertible Warrants (FCWs) to its promoter, Mohammad Quaim Syed, at its Extra-Ordinary General Meeting (EOGM) held on July 31, 2026. The resolution passed with 100% support from voting shareholders, paving the way for the company to raise capital for capital expenditure and working capital requirements while increasing promoter holding post-conversion.

The EOGM also approved the appointment of M/s. Bilimoria Mehta & Co., Chartered Accountants, as Statutory Auditors in a casual vacancy. Voting was conducted through remote e-voting from July 28, 2026, to July 30, 2026, and via ballot paper during the meeting on July 31, 2026. The scrutinizer’s report, dated August 03, 2026, confirmed that all resolutions were passed with the requisite majority under Regulations 30 and 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Preferential Issue Details

The Board of Directors had previously approved the issue of up to 5,00,000 FCWs at an issue price of ₹479 per warrant, including a premium of ₹469. The warrants are convertible into equity shares of face value ₹10 within 18 months from the date of allotment. The total issue size is ₹23,95,00,000. The proceeds will be utilized towards capital expenditure (₹5,98,75,000), working capital requirements (₹11,97,50,000), and general corporate purposes (₹5,98,75,000).

Voting Results

The special resolution for the warrant issue received full support from all valid votes polled. A total of 4,527,709 votes were cast in favor out of 4,527,709 valid votes polled, representing 30.66% of outstanding shares. No votes were cast against the resolution. Similarly, the ordinary resolution for the auditor appointment received 100% support from the same pool of votes.

Impact on Shareholding

Upon conversion of the warrants, the promoter’s holding is expected to increase from 49.32% to 50.99%. Specifically, Mohammad Quaim Syed’s individual holding will rise from 8,56,408 shares (5.80%) to 13,56,408 shares (8.88%). The public shareholding will correspondingly decrease from 50.68% to 49.01%. The warrants and resultant equity shares will be subject to lock-in provisions as per SEBI (ICDR) Regulations.

Procedural Compliance

The e-voting process was facilitated by Central Depositories Services (India) Limited (CDSL). The scrutinizer, Mr. Pratik Bangade (Membership No. A67600), reported no invalid votes. The record date for voting rights was July 24, 2026, with 2,378 shareholders on record. The corrigendum to the EOGM notice, filed on July 27, 2026, provided additional disclosures on the utilization of proceeds as requested by BSE Limited.