Shayona Engineering has scheduled its 10th Annual General Meeting for Friday, September 25, 2026. The Board of Directors approved the date and remote e-voting arrangements in a meeting held on August 27, 2026.

The company announced that the cut-off date for determining voting entitlement is Friday, September 18, 2026. Shareholders eligible to vote must hold shares as of this date.

E-Voting Arrangements

Remote e-voting will commence on Monday, September 21, 2026, at 9:00 am and conclude on Thursday, September 24, 2026, at 5:00 pm. National Securities Depository Limited (NSDL) has been appointed as the e-voting agency.

M/s. M. Buha & Co., Practising Company Secretaries, will serve as the scrutinizer for the meeting. The AGM is scheduled to begin at 10:00 am.

Venue Details

The meeting will be held physically at Courtyard by Marriott, Block B, Sarabhai Campus, Near Genda Circle, Alembic Road, Vadodara – 390023. No facility for participation through Video Conferencing or Other Audio Visual Means is being provided.

Key Agenda Items

The notice outlines several ordinary and special business items for shareholder consideration.

Auditor Appointment

Shareholders will vote on the appointment of M/s. O. P. Rathi & Co., Chartered Accountants, to fill the casual vacancy arising from the resignation of M/s. SGPS & Associates. The outgoing auditors cited enhanced scope and resource requirements following the company's listing on the SME Platform of BSE Limited as reasons for their resignation.

The Board has recommended appointing M/s. O. P. Rathi & Co. for a term of five consecutive years, from the conclusion of the 10th AGM until the conclusion of the 15th AGM, covering financial years 2026-27 to 2030-31. The proposed statutory audit fee for FY27 is ₹3.00 lakh, an increase from the ₹2.30 lakh paid in FY26.

Enhanced Borrowing Authority

The company seeks approval to enhance its aggregate borrowing limit under Section 180(1)(c) of the Companies Act, 2013. The proposed limit is ₹50 crore, replacing the existing authority of ₹20 crore approved in August 2024. This enhancement aims to provide financial flexibility for working capital, capital expenditure, and other business requirements.

Additionally, shareholders will be asked to approve the creation of mortgage, charge, or other security over the company's assets to secure borrowings up to the new ₹50 crore ceiling.

Loans and Investments

Under Section 186 of the Companies Act, 2013, the Board seeks consent to give loans, guarantees, or acquire securities in other body corporates. The aggregate outstanding amount for such transactions shall not exceed ₹50 crore.

Director Re-Appointment

Mr. Gaurav Ratukumar Parekh retires by rotation and offers himself for re-appointment. He has served as Whole-time Director since September 21, 2024, with over 16 years of experience in manufacturing and operations. His remuneration remains unchanged at ₹12 lakh per annum.

Shayona Engineering Limited’s Board of Directors approved an increase in borrowing authority from ₹20 crore to ₹50 crore during its meeting on August 27, 2026. The company also appointed M/s. O. P. Rathi & Co. as its new statutory auditors following the resignation of the previous firm.

The board recommended these changes for shareholder approval at the upcoming Annual General Meeting (AGM). Key decisions included enhancing borrowing limits under Section 180(1)(c) and creating mortgage or charge security for borrowings up to ₹50 crore under Section 180(1)(a). Additionally, the board approved loans, guarantees, securities, and investments up to an aggregate ceiling of ₹50 crore under Section 186.

Auditor Appointment and Governance

The board noted the resignation of M/s. SGPS & Associates, Chartered Accountants, effective August 24, 2026. Based on the Audit Committee’s recommendation, M/s. O. P. Rathi & Co., Chartered Accountants, was appointed as Statutory Auditor with effect from August 27, 2026, to fill the casual vacancy. This appointment is subject to members' approval under Section 139(8) and holds office until the conclusion of the 10th AGM. The board also recommended their regular appointment for five consecutive years, covering FY27 to FY31.

Regarding director appointments, the Nomination and Remuneration Committee recommended the re-appointment of Mr. Gaurav Ratukumar Parekh, who is retiring by rotation and eligible for re-election. This requires approval from members at the 10th AGM.

AGM Details and Financial Reports

The board approved the Management Discussion and Analysis Report, Board’s Report, and the Annual Report for the financial year ended March 31, 2026. The 10th AGM is scheduled for Friday, September 25, 2026, at 10:00 am.

Remote e-voting will commence on Monday, September 21, 2026, at 9:00 am and conclude on Thursday, September 24, 2026, at 5:00 pm. NSDL has been engaged as the e-voting agency, while M/s. M. Buha & Co., Practising Company Secretaries, was appointed as Scrutinizer for a remuneration of ₹15,000 plus applicable taxes.