Rupa & Company held its 41st Annual General Meeting on September 18, 2026, where shareholders approved key corporate actions including a final dividend payout and director re-appointments.

The meeting was conducted via Video Conferencing/Other Audio Visual Means (VC/OAVM) in compliance with SEBI Listing Regulations and the Companies Act, 2013. Kunj Bihari Agarwal, Managing Director, presided over the proceedings as Chairman Prahlad Rai Agarwala was absent due to prior commitments.

Key Resolutions Passed

Shareholders approved several ordinary and special resolutions during the meeting. The most significant financial outcome was the declaration of a final dividend.

Special Business Items

The following special resolutions were also tabled and approved:

• Re-appointment of Mr. Vikash Agarwal as Whole-time Director for five years effective May 23, 2027, along with fixing his remuneration.
• Re-appointment of Mr. Sunil Rewachand Chandiramani as Independent Director for a second term of five years effective May 23, 2027.
• Revision in the terms of remuneration for Mr. Niraj Kabra, Executive Director.

Governance and Observations

The company announced the sad demise of Mr. Ashok Bhandari, Independent Director, who passed away on August 3, 2026. The board placed on record its appreciation for his services and extended condolences to his family.

Statutory Auditors and Secretarial Auditor reports for the financial year ended March 31, 2026, were taken as read with no qualifications, reservations, or adverse remarks. Remote e-voting facilities were provided through NSDL from September 15 to September 17, 2026, with additional voting time available during the meeting.

Rupa & Company has scheduled its 41st Annual General Meeting for September 18, 2026. The meeting will convene at 11:30 am via Video Conferencing or Other Audio Visual Means (VC/OAVM). The company published newspaper advertisements in Financial Express and Aajkal on August 26, 2026, to notify shareholders.

The company issued the notice on August 25, 2026, in compliance with Regulation 30 and 34(1)(a) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The agenda includes the approval of the Annual Report for FY26 and the Board’s dividend recommendation.

Accessing Annual Report and AGM Notice

In compliance with Regulation 36(1)(b) of the Listing Regulations, the company has provided a web link for shareholders to access the complete Annual Report for FY26, including the AGM Notice. This disclosure is specifically for shareholders whose email addresses are not registered with the company or their Depository Participants.

Shareholders can access the documents via the following path: www.rupa.co.in -> Investor Relations -> Financial Information -> Annual Report. The direct web link is available on the company’s website. The Notice and Annual Report are also available on the stock exchange websites (NSE and BSE) and the NSDL e-voting platform.

Voting Details

Shareholders registered as of September 11, 2026, are eligible to vote. NSDL will facilitate remote e-voting from September 15, 2026, at 9:00 am until September 17, 2026, at 5:00 pm.

The dividend, if approved, will be payable to members holding shares on the record date of September 11, 2026. Detailed instructions for attending the AGM via VC/OAVM and remote e-voting are provided in the AGM Notice accessible at www.rupa.co.in -> Investor Relations -> Stakeholder's Information -> General Meeting.

Shareholder Communications and KYC

As per the Income Tax Act, 2025, dividend income is taxable in the hands of shareholders, and the company is required to deduct tax at source (TDS) at prescribed rates. Members are requested to review the TDS communication available on the company’s website.

Members holding shares in physical form are requested to register or update their email addresses by submitting Form ISR-1 to the Registrar and Transfer Agent, Maheshwari Datamatics Private Limited. They are also urged to update PAN, KYC, and Nomination details. Members holding shares in dematerialized form should update these details with their respective Depository Participants.

Special Window for Physical Securities

Pursuant to a SEBI Circular dated January 30, 2026, a Special Window for Transfer and Dematerialisation of Physical Securities remains open from February 5, 2026, to February 4, 2027. This facility is for physical securities sold or purchased prior to April 1, 2019. Transferred securities will be credited only in demat mode and will be under lock-in for one year from the date of registration.