Rubfila International Limited has successfully completed its postal ballot process, with shareholders overwhelmingly approving the continuation of Mr. Shaukat Hasanali Merchant's directorship. The company submitted the scrutinizer's report to stock exchanges on March 27, 2026, confirming the results of the electronic voting process.

Postal Ballot Results

The special resolution for continuation of Mr. S H Merchant's directorship as Independent Director upon attaining 75 years of age received strong shareholder support. The voting results demonstrate significant confidence in the director's continued leadership.

Voting Process and Timeline

The electronic voting process was conducted in accordance with regulatory requirements under the Companies Act, 2013 and SEBI regulations. Central Depository Services (India) Limited (CDSL) served as the service provider for the remote electronic voting facility.

Key timeline details include:

• Postal Ballot Notice Date: February 13, 2026
• Voting Period: February 24, 2026 (9:00 AM IST) to March 25, 2026 (5:00 PM IST)
• Vote Unblocking: March 25, 2026
• Report Submission: March 27, 2026

Regulatory Compliance

The postal ballot was conducted under Section 110 of the Companies Act, 2013, read with Rule 22 of the Companies (Management and Administration) Rules, 2014. The process also complied with MCA General Circular No. 03/2025 dated September 22, 2025, and Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

CS Sreekumar P S, Company Secretary in Practice (FCS: 8130), Partner at SVJS & Associates, served as the appointed scrutinizer for the postal ballot process. Integrated Registry Management Services Private Limited acted as the Registrar and Share Transfer Agent.

Director Details

Mr. Shaukat Hasanali Merchant (DIN: 00075865) will continue serving as Independent Director following the special resolution approval. The continuation was necessitated upon the director attaining 75 years of age, requiring specific shareholder approval under applicable regulations.

The company's CFO and Company Secretary, N N Parameswaran, submitted the scrutinizer's report to both BSE and NSE, ensuring compliance with stock exchange notification requirements. The overwhelming shareholder support reflects confidence in the director's expertise and contribution to the company's governance.

RUBFILA International Limited has announced a postal ballot seeking shareholder approval for the continuation of Independent Director Shaukat Hasanali Merchant beyond the statutory age limit of 75 years. The company issued the notice on February 23, 2026, in compliance with Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2025.

Special Resolution Details

The postal ballot seeks approval through a special resolution for the continuation of Shaukat Hasanali Merchant (DIN: 00075865) as Independent Director upon attaining 75 years of age on March 29, 2026. The resolution is required under Regulation 17(1A) of the SEBI Listing Regulations, which mandates shareholder approval for continuation of non-executive directors beyond 75 years.

E-Voting Schedule and Process

The company has established a comprehensive e-voting timeline for shareholders to participate in the decision-making process. The remote e-voting facility will be provided exclusively through electronic means, with no physical postal ballot forms being distributed.

Shareholders whose names appear in the Register of Members or List of Beneficial Owners as on the cut-off date and have registered email addresses with the company, Integrated Registry Management Services Pvt. Ltd, or depositories will be eligible to participate in the e-voting process.

Director Profile and Justification

Shaukat Hasanali Merchant brings significant experience in law, compliance, and general administration to the board. His educational qualifications include BSc. and LLB degrees, positioning him well for his oversight responsibilities.

The board's performance evaluation and the Nomination and Remuneration Committee's recommendation support Merchant's continuation. The company emphasizes his integrity, expertise, experience, and proficiency as key factors justifying his retention beyond the standard age limit.

Regulatory Compliance and Scrutiny

The postal ballot process follows strict regulatory guidelines under the Companies Act, 2013, and SEBI regulations. M/s. SVJS & Associates, Practicing Company Secretaries (Firm Number: 7940), has been appointed as the scrutinizer to ensure fair and transparent conduct of the e-voting process.

The scrutinizer will prepare a report within two working days of the e-voting conclusion and submit findings to the chairman for result declaration. Results will be published on the company's website at www.rubfila.com and the CDSL e-voting platform at www.evoting.cdsl.com , with simultaneous communication to stock exchanges.

Shareholder Participation Guidelines

The company has partnered with Central Depository Services Limited (CDSL) to facilitate the remote e-voting process. Shareholders can access the voting platform through multiple channels, including depository websites and the company's official website. The voting rights will be proportional to shareholding in the paid-up equity share capital as recorded on the cut-off date.

Institutional and corporate shareholders intending to vote through authorized representatives must submit certified copies of board resolutions to the scrutinizer at svjsassociates@gmail.com . The resolution, if approved, will be deemed passed on the last date of e-voting, March 25, 2026.