Lakshmi mills has successfully concluded its postal ballot process with overwhelming shareholder approval for key corporate governance matters. The company conducted the e-voting process in compliance with regulatory requirements, achieving significant participation from its shareholder base.

Postal Ballot Process and Timeline

The company initiated the postal ballot process with a notice dated February 12, 2026, providing shareholders with remote e-voting facilities. The e-voting window remained open from February 25, 2026, at 9:00 AM to March 26, 2026, at 5:00 PM. The Board of Directors appointed Sri B. Krishnamoorthi, Chartered Accountant from Coimbatore, as the scrutinizer to oversee the remote e-voting process.

Voting Results and Shareholder Response

The postal ballot addressed one special resolution concerning the re-appointment and payment of remuneration to Sri Sundaram Pathy (DIN: 00013899) as Managing Director of the Company. The voting results demonstrated exceptional shareholder confidence in the proposed resolution.

Category-wise Voting Analysis

The voting participation varied across different shareholder categories, with the promoter and promoter group showing strong engagement in the corporate governance process.

Promoter and Promoter Group Participation

• Shares Held: 452,967
• Votes Polled: 428,012 (94.49% of holdings)
• Support: 100% in favor with zero opposing votes

Public Non-Institutional Shareholders

• Shares Held: 220,433
• Votes Polled: 59,003 (26.77% of holdings)
• Support: 99.98% in favor with minimal opposition

Regulatory Compliance and Documentation

The postal ballot process was conducted in accordance with the Companies Act, 2013, and Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulation, 2015. The company followed MCA circulars issued between 2020-2024, conducting the process entirely through electronic means without distributing physical postal ballot forms.

The scrutinizer completed the vote counting process on March 27, 2026, at 4:48 PM in the presence of two independent witnesses, Mrs. Divya Sukumar and Mrs. V. Visalakshi. The scrutinizer's report was countersigned by Sri S. Pathy, Chairman and Managing Director, confirming that the resolution passed with the requisite majority.

Corporate Governance Outcome

The successful conclusion of the postal ballot reinforces shareholder confidence in the company's leadership and strategic direction. The overwhelming support for Sri Sundaram Pathy's re-appointment as Managing Director reflects strong alignment between management and shareholders on the company's governance structure and executive compensation framework.

Lakshmi Mills has announced the launch of a special window facility to facilitate the transfer and dematerialisation of physical securities for its shareholders. The facility addresses pending share transfer requests and provides fresh lodgement opportunities for eligible securities.

Regulatory Framework and Timeline

The special window facility has been established pursuant to SEBI Circular No. HO/38/13/11(2)2026-MIRSD-POD/1/3750/2026 dated January 30, 2026. The facility will remain operational for a period of one year, commencing February 5, 2026 and concluding February 4, 2027.

Eligible Securities and Processing

The facility covers physical securities that were sold or purchased prior to April 1, 2019. It accommodates both fresh lodgement requests and previously submitted transfer requests that were rejected, returned, or not processed due to various deficiencies in documents, processes, or other issues.

All shares lodged for transfer through this facility will be processed exclusively in demat mode. Following successful registration of transfer, the securities will be subject to a lock-in period of one year from the date of registration.

Application Process and Documentation

Shareholders seeking to utilise this facility must submit the requisite documents to the company's designated Registrar and Share Transfer Agents. The appointed agents for this process are M/s. MUFG Intime India Private Ltd.

Public Communication

The company has fulfilled its disclosure obligations by publishing newspaper advertisements in both English and Tamil languages. The notice appeared in Business Line (English) and Dinamani (Tamil) on March 16, 2026, ensuring comprehensive communication to shareholders across different linguistic preferences.

The formal communication to BSE Ltd was executed on March 16, 2026, with the company secretary N. Singaravel signing the correspondence digitally. This initiative represents the company's commitment to facilitating seamless share transfer processes for its shareholders while ensuring compliance with regulatory requirements.