Hilltone Software & Gases Limited shareholders passed all four resolutions at its 33rd Annual General Meeting held on September 25, 2026. The meeting adopted a new set of Articles of Association and confirmed the appointment of Bhupeshbhai Ambalal Patel as an Independent Director.

The proceedings were conducted via audio-visual mode on the Zoom platform, with 16 members present. The meeting commenced at 3:18 pm and concluded at 3:33 pm. Shareholders approved the audited financial statements for FY26 and the reappointment of Managing Director Niketbhai Mahendrabhai Shah, who retired by rotation.

Voting results and scrutiny details

D A Rupawala of D A Rupawala & Associates served as the Scrutinizer. The voting process utilized remote e-voting through NSDL from September 21 to September 24, 2026, and e-voting during the AGM. The record date for voting entitlement was September 16, 2026.

All resolutions received overwhelming support, with only two votes cast against across all categories. No invalid votes were recorded in any category.

Governance and board changes

The board decision to appoint Patel aims to strengthen governance and support future growth plans. He meets the independence criteria under the Companies Act, 2013 and SEBI (LODR) Regulations, 2015. Patel is not debarred from holding office by any authority and has no familial relationship with existing directors.

Professional background

Patel holds a Bachelor of Commerce degree with knowledge in business, financial, and technical domains. His professional history highlights hands-on experience in managing retail operations and building stakeholder relationships. Key roles include:

• Proprietor at Aastha Auto Gas Service (Indian Oil Petrol Pump), Mehsana
• Business Partner at Santosh Gas Service (Indian Oil LPG Agency), Ahmedabad

The company confirmed that the AGM commenced at 3:18 pm and concluded at 3:33 pm. The disclosure was filed under Regulation 30 of the SEBI (LODR) Regulations, 2015.

Meeting attendance and resolutions

Directors and Key Managerial Personnel present included Managing Director Niketbhai Mahendrabhai Shah, Whole-time Director Hitalbhai Mahendrabhai Shah, Company Secretary Hinisha Patel, CFO Parinda Patel, and Non-Executive Directors Sapna M. Shah, Nihar Sheth, and Aditya Patel. Statutory Auditor Ashvin Yagnik and Secretarial Auditor Hussian Bootwala were also in attendance.

The special business transacted included:

1. Appointment of Mr. Bhupeshbhai Ambalal Patel as Non-Executive Independent Director.
2. Adoption of a new set of Articles of Association.

The Company Secretary announced that the scrutinizer's report and poll results would be declared within 48 hours of the conclusion of the AGM and uploaded to the company's website.

Hilltone Software & Gases Limited has confirmed that its 33rd Annual General Meeting will be conducted via Video Conferencing or Other Audio Visual Means on September 25, 2026. The company also specified the e-voting window and register closure dates.

The Board of Directors approved these logistics during its meeting on September 1, 2026. The AGM is scheduled to commence at 3:00 pm IST.

Key Approvals

The meeting transacted several critical items related to shareholder engagement and regulatory compliance:

• AGM Logistics: The board fixed the closure dates for the Register of Members and Share Transfer Book, as well as the cut-off date for remote e-voting and voting at the AGM.
• Director Appointment: The appointment of Mr. Bhupeshbhai Ambalal Patel (DIN: 11833797) as a Non-Executive Independent Director was considered, subject to shareholder approval at the AGM.
• Scrutinizer Appointment: Mr. D A Rupawala, Chartered Accountants, was appointed as the Scrutinizer to oversee the e-voting process for the 33rd AGM.
• Internal Auditor: M/s Dipesh Choksi & Co. (FRN: 114533W) was appointed as the Internal Auditor for the financial year 2026-27.
• Annual Report: The Directors’ Report along with its annexures for the 33rd Annual Report (FY26) was approved.
• Articles of Association: Alterations to the Articles of Association were considered, pending shareholder approval.

E-Voting and Register Closure Details

Shareholders holding shares as of the cut-off date of September 16, 2026, are eligible to vote. The Register of Members and Share Transfer Books will remain closed from September 17, 2026, to September 25, 2026, both days inclusive. They will reopen from September 26, 2026.

Remote e-voting through the National Securities Depository Limited (NSDL) platform will commence at 9:00 am on September 21, 2026, and conclude at 5:00 pm on September 24, 2026. The e-voting module will be disabled after this period but will be available again during the AGM.

Corporate Governance Context

The intimation was issued under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, read with relevant SEBI circulars dated July 13, 2023, November 11, 2024, and December 31, 2024.

The meeting commenced at 3:30 pm and concluded at 4:15 pm at the company’s registered office. The appointment of Mr. Patel aims to strengthen independent oversight within the board structure ahead of the shareholder vote.