HCL Infosystems shareholders approved all five resolutions at its 40th annual general meeting held on September 16, 2026. The meeting was conducted via video conferencing from 10:30 am to 11:40 am, with 138 members attending via VC and satisfying quorum requirements.

A total of 192,270 shareholders were on record as of September 9, 2026. Voting was conducted through remote e-voting and during the meeting, scrutinized by CS Vineet K Chaudhary of VKC & Associates. National Securities Depository Limited (NSDL) facilitated the e-voting process.

Key Resolutions Passed

Shareholders approved ordinary and special business items including audited financial statements, director re-appointments, manager remuneration, and related-party transactions.

Voting Results Breakdown

Promoter group shareholders, holding 207,031,161 shares, voted 100% in favour on all resolutions where they participated. Public institutional shareholders did not cast votes on any resolution. Non-institutional public shareholders participated actively, showing varying levels of support across resolutions.

Audit and Governance Updates

Dr. Nikhil Sinha, Chairman of the Board, informed members that the statutory auditor’s report and secretarial auditor’s report for the financial year ended March 31, 2026, contained no qualifications or adverse remarks. Consequently, these reports were not read out in full during the meeting.

Mr. Pawan Kumar Danwar was re-appointed as a Non-Executive, Non-Independent Director liable to retire by rotation. The company also secured approval for entering material related-party transactions with promoter group companies HCL Capital Private Limited and HCL Corporation Private Limited.

What the Numbers Show

The voting pattern reveals a clear divergence between promoter and public shareholder sentiment. While promoters provided unanimous backing for all resolutions, non-institutional public shareholders expressed notable dissent on governance matters. Specifically, 13.61% of public votes polled opposed the re-appointment of Mr. Pawan Kumar Danwar, and 13.25% opposed the related-party transaction with HCL Capital Private Limited. This suggests active scrutiny by retail investors on director appointments and related-party dealings, even though the promoter bloc ensured passage of all resolutions.

HCL Infosystems Limited will hold its 40th Annual General Meeting on September 16, 2026, at 10:30 am via video conferencing. Remote e-voting begins on September 13 and ends on September 15.

The corporate action aligns with regulatory permissions from the Ministry of Corporate Affairs and the Securities and Exchange Board of India. The company completed the dispatch of the AGM notice along with the Annual Report for FY25-26 on August 24, 2026, through electronic mode to members with registered email addresses as of the first cut-off date of August 19, 2026.

Key Dates and Schedule

Shareholders must ensure their records are updated before the cut-off date to participate in the meeting or cast votes electronically.

Document Access and Compliance

The company published newspaper advertisements in Business Standard prior to dispatching the notice, complying with Regulation 30 of the SEBI Listing Obligations and Disclosure Requirements Regulations, 2015.

The virtual format adheres to General Circular No. 03/2025 dated September 22, 2025, issued by the Ministry of Corporate Affairs. This circular permits companies to hold annual general meetings without physical presence at a common venue.

Shareholder Access

The AGM notice and the Annual Report for FY25-26 will be sent electronically to members with registered email addresses. Shareholders who have not registered their email IDs will receive a letter containing a web link to access these documents pursuant to Regulation 36(1)(b) of the SEBI Listing Regulations.

The documents are available on the company website and stock exchange portals. Remote e-voting facilities will be provided for shareholders holding shares as on the cut-off date.