Gautam Exim Limited has submitted newspaper advertisements for its Extra-Ordinary General Meeting (EGM) scheduled for April 30, 2026 at 11:00 AM through Video Conferencing (VC)/Other Audio Visual Means (OAVM). The company filed the advertisement submission with BSE Limited on April 6, 2026, in compliance with Regulation 30 and Schedule III of SEBI (LODR) Regulations 2015.

Regulatory Compliance and Advertisement Details

The newspaper advertisements were published in Chanakya (English – Ahmedabad Edition) and Newsline (Gujarati – Ahmedabad Edition) on April 6, 2026. The advertisements inform members about the EGM proceedings and remote e-voting facility details as required under regulatory provisions.

Key Business Items for EGM

The EGM will consider five major resolutions that collectively represent a comprehensive capital restructuring strategy:

Share Capital Restructuring Details

The proposed share subdivision will transform the capital structure while maintaining the total capital value. The company has provided detailed pre and post-split comparisons:

Following the subdivision, the company plans to increase its authorized share capital to ₹13,00,00,000 divided into 2,60,00,000 equity shares of ₹5 each, providing flexibility for future capital requirements.

Bonus Share Issuance

The company will capitalize ₹9,24,30,000 from free reserves to issue bonus shares in a 3:1 ratio. This means shareholders will receive 3 new fully paid-up equity shares of ₹5 each for every 1 existing share held. The bonus shares will rank pari-passu with existing equity shares and carry the same voting rights.

E-Voting and Meeting Participation

The company has implemented comprehensive digital participation mechanisms:

The meeting will be conducted in compliance with Companies Act 2013, SEBI (LODR) Regulations 2015, and MCA circulars. The deemed venue is the company's registered office at Plot No. 29, Pavitra, Second Floor, Chharwada Road, Vapi, Gujarat.

Corporate Governance Measures

The appointment of CS Varun Bhomia (Membership No. 9144, CP No. 10561) as Secretarial Auditor for FY 2025-26 demonstrates the company's commitment to regulatory compliance and good governance practices. The appointment aligns with Section 204 of the Companies Act 2013 requirements.

Implementation Sequence

The proposed corporate actions will be implemented in the following order:

• Share subdivision from ₹10 to ₹5 face value
• Alteration of capital clause in memorandum
• Increase in authorized share capital
• Issue of bonus shares

All resolutions require member approval and are subject to regulatory approvals from BSE Limited and other statutory authorities. The company has confirmed it is not in default regarding fixed deposits, debt securities, or statutory employee dues.

Source: None/Company/INE721X01015/be0e4a3a-3d72-4389-8611-bb2f12dc2aa4.pdf

Gautam Exim Limited's Board of Directors held their 6th meeting of FY 2025-26 on March 11, 2026, at 04:00 PM to address a key personnel change within the organization. The meeting, conducted at the company's registered office in Vapi, Gujarat, focused on formalizing the resignation of the Company Secretary.

Board Resolution Details

The board formally accepted the resignation of Ms. Akansha Motwani from her position as Company Secretary cum Compliance Officer. The resignation was tendered on March 1, 2026, and accepted with immediate effect on the same date.

Service Tenure and Recognition

Ms. Motwani served as Company Secretary cum Compliance Officer from November 15, 2025, marking a tenure of approximately four months. The board placed on record its appreciation for the assistance and guidance provided by Ms. Motwani during her service period.

The resolution highlighted her professional credentials as an Associate Member of the Institute of Company Secretaries of India, holding membership number ACS 62491. Her role encompassed both secretarial duties and compliance officer responsibilities for the company.

Regulatory Compliance and Authorization

The board authorized the completion of necessary regulatory formalities following the resignation. The resolution empowered any director of the company and CS Varun Bhomia, Practicing Company Secretary, to handle the required documentation and filings.

The authorized actions include:

• Filing of e-form DIR-12, MR-1 along with MGT-14
• Submission of other necessary forms and documents with the Registrar of Companies
• Making appropriate entries in statutory records and company registers
• Executing all acts and deeds necessary to implement the resolution

Board Composition

The resolution was certified by Directors Rajkumar Agrawal (DIN: 1112059) and Varsha Agrawal (DIN: 11129358), confirming the board's formal approval of the resignation and associated administrative measures. The meeting was conducted at the company's registered office located at Plot No. 29, Pavitra, Second Floor, Chharwada Road, Opp. Sargam Society, GIDC., Vapi-396 195, Gujarat.