Gandhar Oil Refinery (India) Ltd has scheduled its 34th Annual General Meeting (AGM) for Friday, September 11, 2026, at 11:00 am. The meeting will be conducted through Video Conferencing or Other Audio-Visual Means (VC/OAVM) in compliance with the Companies Act, 2013, and SEBI Listing Obligations and Disclosure Requirements Regulations, 2015.

The company confirmed these details via an exchange filing dated August 19, 2026. The notice was issued pursuant to Regulation 30 and Regulation 47 of the SEBI Listing Regulations, as well as MCA General Circular No. 03/2025 dated September 22, 2025. Binal Khosla, Company Secretary and Compliance Officer, signed the disclosure. Newspaper advertisements informing members of the dispatch of the Notice and e-voting information were published on August 20, 2026, in Business Standard and Sakal Samachar.

The company will dispatch the Notice of the AGM and the Annual Report for the financial year 2025-26 electronically to shareholders who have registered their email addresses with the company, depository participants, or the Registrar and Share Transfer Agent as of August 14, 2026. These documents are also available on the company’s website and stock exchange portals.

Key Dates

The register of members and share transfer book will remain closed from Friday, September 4, 2026 to Friday, September 11, 2026. Shareholders holding shares as of the cut-off date of Friday, September 4, 2026, are eligible to cast their votes. The remote e-voting window opens on Sunday, September 6, 2026, at 9:00 am and closes on Thursday, September 10, 2026, at 5:00 pm.

AGM Agenda

The meeting will transact both ordinary and special business. The key agenda items include:

• Ordinary Business:

  • Receive, consider, and adopt the Audited Standalone and Consolidated Financial Statements for FY26.
  • Reappoint Mr. Ramesh Babulal Parekh (DIN: 01108443) as a Director in place of his retirement by rotation.

• Special Business:

  • Ratify remuneration of ₹1,20,000 plus applicable taxes and out-of-pocket expenses for M/s. Maulin Shah & Associates, Cost Accountant, for the cost audit of FY27.
  • Appoint Mr. Shyam Chandrabhan Agrawal (DIN: 00541214) as an Independent Director for a term of five years, from July 22, 2026 to July 21, 2031. This appointment fills the casual vacancy caused by the resignation of Mrs. Deena Asit Mehta effective May 12, 2026.

E-Voting and Participation Details

Login credentials for e-voting and attending the VC/OAVM facility will be sent via email to registered members. Members holding shares in physical mode must update their email IDs and bank details with MUFG Intime India Private Limited, the company’s Registrar and Share Transfer Agent. Demat holders should ensure their details are updated with their respective depository participants.

Gandhar Oil Refinery (India) Limited filed its Business Responsibility and Sustainability Report (BRSR) for the financial year ending March 31, 2026, with the Bombay Stock Exchange and National Stock Exchange on August 19, 2026. The filing, mandated under Regulation 34(2)(f) of the SEBI Listing Obligations and Disclosure Requirements Regulations, 2015, provides a comprehensive overview of the company’s sustainability performance, governance practices, and stakeholder engagement strategies.

The company reported a turnover of ₹3,422.56 crore and a net worth of ₹1,300.30 crore for FY26. Its operations are concentrated in the manufacturing of specialty oils and lubricants, which account for 100% of its turnover. White oil, paraffin, and mineral oil constitute the largest segment, contributing 53.23% to total turnover, followed by industrial oil at 10.43% and transformer oil at 8.52%.

Environmental Performance

Gandhar Oil Refinery disclosed significant increases in energy consumption during FY26 compared to the previous year. Total energy consumed rose from 18,254.60 units in FY25 to 22,263.16 units in FY26. This increase was driven by higher usage of non-renewable sources, which climbed from 17,142.73 units to 20,148.30 units. Renewable energy consumption also grew, rising from 1,111.87 units to 2,114.86 units.

Greenhouse gas emissions saw a corresponding rise. Total Scope 1 emissions increased from 528.09 MT of CO2 equivalent to 700.19 MT, while Scope 2 emissions jumped from 1,431.14 MT to 1,986.52 MT. Consequently, the combined emission intensity per rupee of turnover adjusted for Purchasing Power Parity (PPP) increased from 12.81 to 15.97 MT of CO2 equivalent per USD crore.

Water withdrawal increased from 7,703.00 kilolitres in FY25 to 8,338.82 kilolitres in FY26. The company reported zero liquid discharge, with all wastewater treated through Sewage Treatment Plants and Oil-Water Separators. Hazardous waste generation remained relatively stable at 22.72 metric tonnes, primarily comprising spent clay and contaminated cotton rags.

Employee Welfare and Safety

As of March 31, 2026, Gandhar Oil Refinery employed 286 permanent employees and 79 permanent workers. The workforce is predominantly male, with men constituting 89% of employees and 99% of workers. Female representation stands at 11% among employees and 1% among workers.

The company reported a total employee turnover rate of 24.49% for permanent staff in FY26, up from 15.00% in FY25. Worker turnover remained low at 11.61%. No fatalities or high-consequence work-related injuries were reported during the year. The company maintains an ISO 45001:2018-certified Occupational Health and Safety Management System.

Governance and Stakeholder Engagement

Exports contributed 29.20% to the company’s total turnover in FY26, serving customers across 100 countries. The board of directors includes two women, representing 33.33% of the total strength. Key Management Personnel includes one female member, accounting for 20.00% of the group.

The company has established grievance redressal mechanisms for all stakeholder groups, including communities, investors, employees, and customers. No complaints were filed or pending resolution against any of these groups during FY26 or FY25. Related-party transactions accounted for 3.51% of total purchases and 0.35% of total sales.