Boston Commerce will hold its Extra-Ordinary General Meeting (EGM) on Wednesday, August 5, 2026, at 12:00 noon IST via Video Conferencing (VC) or Other Audio Visual Means (OAVM). The meeting allows shareholders to vote on special business without physical presence, adhering to regulatory guidelines issued by the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI). This virtual format ensures accessibility for all members while maintaining compliance with the Companies Act, 2013.

The company has engaged National Securities Depository Limited (NSDL) to facilitate remote e-voting and participation during the EGM. Shareholders whose names appear in the Register of Members or list of Beneficial Owners as on the cut-off date of July 30, 2026, are entitled to vote. The remote e-voting period commenced at 9:00 am IST on Sunday, August 2, 2026, and will conclude at 5:00 pm IST on Tuesday, August 4, 2026. After this deadline, the remote e-voting module will be disabled.

Members who have not cast their votes via remote e-voting can exercise their voting rights electronically during the EGM. However, those who have already voted remotely may attend the meeting but cannot vote again. To assist shareholders, NSDL has provided support channels, including a helpline at 022-48867000 and email assistance at evoting@nsdl.com . Mr. Pallavi Khatri, Assistant Vice President at NSDL, is designated to assist with any queries regarding the e-voting process.

The notice of the EGM is available on the company’s website, www.bostonbio.in , as well as on the BSE Limited website and the NSDL e-voting portal. Members holding shares in dematerialized form are requested to update their email addresses with their respective Depository Participants. Physical share holders who have not registered their email addresses should submit relevant forms to the company’s email ID, bostonssystem@yahoo.com , to ensure they receive necessary communications.

M/s. CS Jay Pruthi, Practicing Company Secretaries based in Ahmedabad, has been appointed as the Scrutinizer for the remote e-voting process and the EGM. Their role is to ensure that the voting process is conducted in a fair and transparent manner. The scrutinizer will oversee both the remote e-voting phase and the electronic voting conducted during the meeting.

Shareholders who acquired shares after the dispatch of the EGM notice but before the cut-off date can obtain their User ID and Password for e-voting by contacting NSDL or writing to the company at bostonssystem@gmail.com . The detailed procedure for remote e-voting and voting during the EGM is outlined in the Notice of EGM. A user manual for members is also available in the 'Downloads' section of the NSDL e-voting website, www.evoting.nsdl.com .

What the Numbers Show

The scheduling of the EGM via VC/OAVM reflects the continued adoption of digital governance tools in Indian corporate practices. By setting a cut-off date of July 30, 2026, Boston Commerce ensures that only eligible shareholders as of that date can participate, providing a clear snapshot of ownership for voting purposes. The three-day window for remote voting (August 2–4) offers flexibility for shareholders to cast their ballots before the live meeting, potentially increasing voter turnout compared to traditional physical meetings.

Boston Commerce Limited has approved a Scheme of Arrangement for the reduction of share capital to write off accumulated business losses. The scheme proposes the cancellation and extinguishment of 66,52,090 fully paid-up equity shares of ₹10 each on a pro-rata basis. This reduction will decrease the paid-up equity share capital from ₹7,00,22,000 to ₹35,01,100. The company stated that the scheme solely provides for writing off accumulated losses and does not require prior approval from the Stock Exchanges under Regulation 37 of the SEBI LODR Regulations.

The Board of Directors convened a meeting on July 7, 2026, at the registered office in Ahmedabad to approve several key appointments and the capital restructuring proposal. The Board appointed Deshna Jain as the Company Secretary and Compliance Officer designated as Key Managerial Personnel effective July 7, 2026. The appointment was made based on the recommendation of the Nomination & Remuneration Committee to comply with the provisions of the Companies Act, 2013 and Regulation 6(1) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Boston Commerce Limited approved the appointment of M/s. S Parth & Company, Chartered Accountants, as the Statutory Auditors of the Company. This appointment is subject to the approval of the members at the ensuing Extraordinary General Meeting. If approved, the firm will hold office from the conclusion of the General Meeting until the conclusion of the 2031 Annual General Meeting. The firm of M/s. CS Krupa Romil Shah was appointed as the Secretarial Auditor for the Financial Year 2026-27.

The Board appointed Nisarg Shah as the Internal Auditor for the Financial Year 2026-27. To seek shareholder approval for the statutory auditor appointment and the capital reduction scheme, the Board has convened an Extraordinary General Meeting on August 5, 2026. The meeting will be held through Video Conferencing or Other Audio Visual Means.

Appointments Summary