ADC India Communications Limited has issued a comprehensive postal ballot notice dated March 14, 2026, seeking shareholder approval for critical corporate governance decisions. The company has submitted the notice to BSE Limited under Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Proposed Director Appointments

The postal ballot seeks approval for two key director appointments to strengthen the company's board composition:

Ms. Lin Xia Smyth Profile

Ms. Lin Xia Smyth, born on November 12, 1972, is an American national with extensive legal expertise. She currently serves as Associate General Counsel at Amphenol Corporation, USA, and holds a Juris Doctor (J.D.) degree from Georgetown University Law Center. With over 20 years of experience in the Asia Pacific region, she brings valuable legal and governance expertise to the board.

Mr. N. Vineeth Chandran Profile

Mr. N. Vineeth Chandran, born on January 06, 1988, is a qualified Company Secretary with over 13 years of professional experience. He currently serves as Company Secretary at FCI GBS India Private Limited, a wholly owned subsidiary of Amphenol Corporation. He holds a bachelor's degree in commerce and is an Associate Member of the Institute of Company Secretaries of India (ICSI).

Material Related Party Transactions

The company seeks approval for material related party transactions with CommScope India Private Limited for FY 2026-27:

CommScope India Private Limited is a fellow subsidiary and related party under Section 2(76) of the Companies Act, 2013. The transactions involve purchase of goods, sale of products, and reimbursement of sales promotion expenses, all conducted on an arm's length basis in the ordinary course of business.

E-Voting Process and Timeline

The company has engaged KFin Technologies Limited as the Registrar and Share Transfer Agent to facilitate the remote e-voting process:

The postal ballot notice is being sent electronically to members whose email addresses are registered with the company, depositories, or depository participants as of the cut-off date. Members can access the notice on the company's website at www.adckcl.com and KFin Technologies' portal at https://evoting.kfintech.com .

Regulatory Compliance

The postal ballot complies with General Circular No. 03/2025 dated September 22, 2025, issued by the Ministry of Corporate Affairs, and other applicable MCA circulars. The resolutions, if passed by requisite majority, will be deemed effective from April 23, 2026, the last date of remote e-voting.

The Audit Committee approved the material related party transactions on March 14, 2026, after reviewing relevant details as required under SEBI circulars. The Board of Directors recommends all three resolutions for shareholder approval, emphasizing that the proposed transactions and appointments align with the company's strategic interests and governance standards.

ADC India Communications Limited has announced the opening of a special window facility for shareholders to transfer and dematerialize physical securities. This development follows regulatory guidelines and aims to facilitate shareholders who previously faced challenges with their transfer requests.

Regulatory Compliance and Implementation

The special window initiative has been implemented in accordance with SEBI circular no. HO/38/13/11(2)2026-MIRSD-POD/I/3750/2026 dated January 30, 2026. The company has fulfilled its disclosure obligations by publishing newspaper advertisements in both English and Kannada newspapers on March 13, 2026, ensuring wide accessibility for shareholders.

Eligibility and Scope

The special window specifically addresses physical securities that were sold or purchased prior to April 01, 2019. This facility is designed to accommodate transfer requests that were previously submitted but faced rejection, return, or remained unattended due to various deficiencies in documents, processes, or other issues.

Operational Timeline and Conditions

The special window will remain operational until February 04, 2027, providing shareholders with an extended timeframe to complete their transfer requests. The company has established specific conditions for the transfer process to ensure compliance and security.

Transfer Process and Requirements

Shareholders wishing to utilize this special window facility must submit their transfer requests along with original share certificates to the company's designated Registrar and Share Transfer Agent. All securities transferred through this window will be mandatorily credited to the transferee only in demat mode and will remain under lock-in for one year from the date of registration of transfer.

During the lock-in period, these securities cannot be transferred, lien marked, or pledged, ensuring additional security measures are in place.

Contact Information for Shareholders

Shareholders can submit their transfer requests to KFin Technologies Limited, which serves as the company's Registrar and Share Transfer Agent. The designated address is Selenium Tower B, Plot Nos. 31 & 32, Financial District, Nanakramguda, Serilingampally, Hyderabad-500032, with toll-free support available at 1800 309 4001.

The company has also made this information available on its official website at www.adckcl.com for easy reference and accessibility by shareholders.