Kilburn Office Automation Limited Concludes 44th AGM with Unanimous Approval of All Resolutions

Kilburn Office Automation Limited successfully concluded its 44th Annual General Meeting on December 31, 2025, with shareholders demonstrating strong confidence in the company's governance by unanimously approving all nine proposed resolutions. The meeting was conducted through video conferencing in compliance with regulatory requirements.

Meeting Overview and Participation

The AGM witnessed significant shareholder participation with detailed voting results submitted to BSE on January 3, 2025, in compliance with Regulation 44 of SEBI Listing Obligations and Disclosure Requirements Regulations, 2015. The company's shareholder base stood at 4,028 members as of the cut-off date of December 26, 2025.

Resolution Details and Voting Results

All nine resolutions presented at the AGM received unanimous approval from participating shareholders. The voting process included both remote e-voting and electronic voting during the meeting, with Central Depository Services Limited (CDSL) providing the e-voting platform.

Ordinary Business Resolutions

The first resolution involved adoption of audited financial statements for the financial year ended March 31, 2025, along with reports of the Board of Directors and auditors. This fundamental corporate governance requirement received complete shareholder support.

Director appointments and re-appointments formed a significant portion of the agenda. Shareholders approved the re-appointment of Mr. Yogesh Ramniwas Mandhani (DIN: 01691583) and Mr. Dipesh Nandkishorji Mandhani (DIN: 06753263). Additionally, the meeting saw the appointment of Mr. Gaurav Kasat as Whole Time Director.

Board Composition and Independence

The AGM approved appointments aimed at strengthening board independence and diversity. Ms. Neha Punit Agrawal was appointed as Independent Woman Director, while Ms. Pratiksha Rathi received approval for her appointment as Independent Director. These appointments align with corporate governance best practices regarding board composition.

Auditor Appointments

Shareholders ratified the appointment of statutory auditors to fill casual vacancy and approved the appointment of new statutory auditors along with their remuneration. The meeting also approved the appointment of secretarial auditors and fixation of their remuneration, ensuring comprehensive audit coverage for the company.

Voting Process and Scrutiny

Prakul & Kunwarpreet LLP, Company Secretaries, served as scrutinizer for the voting process. Remote e-voting commenced at 9:00 AM on December 28, 2025, and concluded at 5:00 PM on December 30, 2025. The electronic voting system during the AGM allowed shareholders who had not participated in remote voting to cast their votes.

The scrutinizer's report confirmed that all resolutions were passed with the requisite majority, and no votes were cast against any of the proposed resolutions. The company affirmed that none of the directors appointed at the AGM are debarred from holding directorial positions by SEBI or any other regulatory authority.