Associated coaters Limited has issued a comprehensive postal ballot notice to its shareholders, outlining significant board restructuring proposals that will be decided through remote electronic voting. The company, which specializes in powder coating and wood finish on metals, has set the framework for members to participate in crucial governance decisions.

Postal Ballot Timeline and Process

The postal ballot process follows a structured timeline with specific dates for member participation:

The company has adopted an electronic-only approach for the postal ballot, aligning with Ministry of Corporate Affairs circulars and SEBI regulations. Members whose names appear in the Register of Members as on Friday, February 6, 2026, are eligible to participate in the voting process.

Key Board Restructuring Proposals

The postal ballot encompasses three significant resolutions that will reshape the company's leadership structure. Each proposal requires member approval through ordinary resolutions.

Ms. Navneet Kaur's Elevation to Executive Role

The first resolution proposes changing Ms. Navneet Kaur's (DIN: 07980468) designation from Non-Executive Director to Whole Time Director, effective April 1, 2026. Her appointment spans five consecutive years until March 31, 2031.

Remuneration Structure:

The remuneration package includes comprehensive perquisites and allowances, with increments subject to board approval within statutory limits under Section 197 and Schedule V of the Companies Act, 2013.

Leadership Transition for Mr. Harbhajan Singh Thethi

The second resolution addresses Mr. Harbhajan Singh Thethi's (DIN: 10416459) transition from Whole Time Director and Chairperson to Non-Executive Director, effective April 1, 2026. This change reflects his desire to step down from active executive responsibilities while continuing to contribute in a non-executive capacity.

Upon re-designation, Mr. Thethi will cease executive functions and receive only sitting fees in accordance with applicable regulations, rather than managerial remuneration.

New Chairperson Appointment

The third resolution proposes appointing Ms. Navneet Kaur as Chairperson of the company, effective April 1, 2026. This appointment complements her elevation to Whole Time Director and positions her to lead board meetings and member meetings while exercising powers assigned by the Board of Directors.

Voting Mechanism and Member Guidelines

The company has implemented a comprehensive e-voting system through NSDL, providing multiple access methods for different categories of shareholders. Individual shareholders holding securities in demat mode can vote through their depository accounts, while others can access the NSDL e-voting portal directly.

Institutional shareholders must submit relevant board resolutions and authority letters to the scrutinizer at rknandco1@gmail.com . The company emphasizes password security and provides helpdesk support for technical issues during the voting period.

Corporate Governance and Compliance

The postal ballot notice demonstrates Associated Coaters' commitment to transparent corporate governance, following all regulatory requirements under the Companies Act, 2013, and SEBI Listing Obligations and Disclosure Requirements Regulations, 2015. The board has recommended all three resolutions for member approval, citing the beneficial impact on company operations and strategic direction.

The proposed changes reflect a planned leadership succession that maintains continuity while bringing fresh executive leadership to drive the company's growth in the powder coating and metal finishing industry.

Associated Coaters Limited has filed its quarterly compliance certificate with BSE Limited, confirming adherence to SEBI regulatory requirements for the quarter ended December 31, 2025. The submission demonstrates the company's commitment to maintaining transparency and regulatory compliance in securities market operations.

Regulatory Compliance Certificate

The company submitted its certificate under Regulation 74(5) of the Securities and Exchange Board of India (Depositories and Participants) Regulations, 2018 on January 05, 2026. The certificate was prepared by Bigshare Services Private Limited, serving as the company's Registrar and Share Transfer Agent.

Certificate Confirmation Details

Bigshare Services Private Limited confirmed that Regulation 74(5) is not applicable to Associated Coaters Limited due to the company's complete dematerialisation status. The RTA explicitly stated that no rematerialisation requests were received from any company members during the quarter ended December 31, 2025.

The certificate highlights that the entire holding of the company's shares remains in dematerialised form, eliminating the need for physical share certificates. This status reflects the company's alignment with modern securities trading practices and digital share management systems.

Company Information and Authorization

The submission was authorized by Heenal Hitesh Rathod, Company Secretary and Compliance Officer (Membership No. A70585), who digitally signed the document on January 05, 2026. Associated Coaters Limited, formerly known as Associated Coaters Private Limited, operates in powder coating and wood finish on metals with CIN L28129WB2017PLC224001.

The regulatory filing ensures transparency with stakeholders and maintains the company's good standing with securities market regulations. The timely submission reflects the company's commitment to corporate governance and regulatory compliance standards required for publicly listed entities.