The Byke Hospitality Limited has successfully completed its postal ballot process for the re-appointment of Ms. Madhuri Rajendrakumar Dhanak as an Independent Director. The company announced the outcome on March 31, 2026, following the completion of remote e-voting that concluded on March 28, 2026.

Regulatory Compliance and Filing Details

The company filed the postal ballot outcome with multiple stock exchanges including National Stock Exchange of India Limited (NSE), BSE Limited, and Metropolitan Stock Exchange of India Limited (MSEI) under Regulation 30 and 44 of the SEBI Listing Obligations and Disclosure Requirements Regulations, 2015. The filing was submitted by Company Secretary and Compliance Officer Ritika Jaiswal on March 31, 2026.

Postal Ballot Resolution Details

The special resolution sought approval for the re-appointment of Ms. Madhuri Rajendrakumar Dhanak (DIN: 09065395) as an Independent Director of the company for a second tenure of five consecutive years. The postal ballot notice was dated February 23, 2026, and the process was conducted entirely through remote e-voting in compliance with the Companies Act, 2013 and SEBI Listing Regulations.

Voting Results and Shareholder Response

The resolution received overwhelming support from shareholders across all categories. The voting results demonstrated strong confidence in the director's continued leadership with 99.9971% votes in favour.

Scrutinizer Appointment and Process

CS Suman Sureka of M/s. Suman Sureka & Associates was appointed as the scrutinizer for the postal ballot process. The appointment was made through a board resolution dated February 23, 2026. The scrutinizer submitted the final report on March 31, 2026, confirming the resolution was passed with requisite majority.

E-voting Process and Compliance

The remote e-voting process was conducted through Central Depository Services (India) Limited (CDSL) platform from February 27, 2026 at 9:00 AM IST to March 28, 2026 at 5:00 PM IST. The postal ballot notice was distributed via email to registered shareholders and published in The Free Press Journal (English) and Navshakti (Marathi) newspapers on February 27, 2026.

The company reported no invalid votes across any shareholder category, indicating a smooth and transparent voting process. A total of 131 members voted in favour of the resolution while only 3 members voted against it. The resolution was declared passed with the requisite majority, enabling Ms. Dhanak's continued service as an Independent Director for another five-year term.

The Byke Hospitality Limited has issued a postal ballot notice to shareholders seeking approval for the re-appointment of an Independent Director through electronic voting. The company has scheduled the voting process for a one-month period starting from late February 2026.

Director Re-appointment Details

The postal ballot seeks shareholder approval for the re-appointment of Ms. Madhuri Rajendrakumar Dhanak (DIN: 09065395) as an Independent Director for a second term of five consecutive years. Her current term as Independent Director expires on February 11, 2026, after serving from February 12, 2021.

E-voting Schedule and Process

The company has established a comprehensive timeline for the postal ballot process, with all voting to be conducted electronically through Central Depository Services (India) Limited (CDSL).

Director Profile and Qualifications

Ms. Madhuri Rajendrakumar Dhanak brings significant professional expertise to the Board. She is a qualified Chartered Accountant and Company Secretary with extensive experience in various roles including Internal Auditor and head of Tax Department in listed entities.

Key Professional Details:

• Age: 38 years (Date of Birth: February 4, 1988)
• Qualifications: Chartered Accountant & Company Secretary
• Board Meeting Attendance: Attended all 4 Board meetings held during the year
• Committee Memberships: Audit Committee and Stakeholder Relationship Committee
• Areas of Expertise: Strategic Planning, Finance, Legal and General Management

Regulatory Compliance and Appointments

The postal ballot notice has been issued in compliance with Section 110 of the Companies Act, 2013, and Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The Board approved the postal ballot notice through Circular Resolution dated February 23, 2026.

The company has appointed Suman Sureka & Associates, Practising Company Secretary (FCS No. 6842 and C.P. No. 4892) as the Scrutinizer for conducting the postal ballot and e-voting process. The postal ballot notice is available on the company's website at www.thebyke.com and CDSL's website at www.cdslindia.com .

Board Recommendation

The Nomination and Remuneration Committee (NRC) has recommended Ms. Dhanak's re-appointment after evaluating her performance during the first term. The Board considers her continued association beneficial to the company, citing her knowledge, expertise, and substantial contributions during her tenure as Independent Director.