Shiva Suitings Ltd successfully concluded its 40th Annual General Meeting (AGM) on September 30, 2026, with all proposed resolutions passed unanimously. The meeting was conducted through Video Conferencing and Other Audio Visual Means (VC/OAVM), reflecting continued adherence to digital governance standards.

The primary agenda item involved receiving, considering, and adopting the audited financial statements for the financial year ended March 31, 2026, along with the Board of Directors' report and the auditors' report. Shareholders voted in favor of this ordinary resolution without any dissenting votes recorded during the remote e-voting or the meeting itself.

Voting results and participation

The scrutinizer's report, submitted by Pramod S. Shah & Associates, detailed the voting outcomes for Ordinary Resolution 1. The voting process utilized the National Securities Depository Limited (NSDL) platform for both remote e-voting prior to the meeting and e-voting during the session. Members holding shares as of the cut-off date of September 23, 2026, were eligible to vote.

Procedural compliance

The AGM commenced at 11:30 am IST and concluded at 11:46 am IST. The notice for the meeting was issued on September 7, 2026, and was sent electronically to shareholders with registered email addresses. The remote e-voting period was active from September 27, 2026, to September 29, 2026. The company also provided options for members present at the virtual meeting to vote if they had not participated earlier.

The results were unblocked in the presence of two witnesses not employed by the company, ensuring transparency in the scrutiny process. All relevant records of electronic voting remain in the custody of the scrutinizer until the minutes are approved and signed by the chairperson.

Shiva Suitings will hold its 40th Annual General Meeting on Wednesday, September 30, 2026, at 11:30 am through video conferencing, with book closure running from September 23 to September 30, 2026, inclusive.

The AGM will be conducted through Video Conferencing (VC) or Other Audio-Visual Means (OAVM), in compliance with circulars issued by the Ministry of Corporate Affairs and SEBI. The meeting will consider and adopt the audited financial statements for the financial year ended March 31, 2026, along with the reports of the Board of Directors and auditors. Shareholders registered in the company's records as of September 23, 2026, will be eligible to exercise their voting rights, including remote e-voting.

Key AGM dates and voting timeline

The following table summarises the key dates and timings for the 40th AGM:

The remote e-voting window opens on Sunday, September 27, 2026, at 9:00 am and closes on Tuesday, September 29, 2026, at 5:00 pm. Members whose names appear in the register of members or as beneficial owners as on the cut-off date of September 23, 2026, may cast their votes electronically. Voting rights will be in proportion to each shareholder's share in the paid-up equity share capital as on that date.

Meeting format and participation

The AGM will be held without the physical presence of members at a common venue and shall be deemed to be held at the company's registered office at 384-M, Dabholkar Wadi, Kalbadevi Road, Mumbai 400002. The video conferencing facility will be kept open from 11:00 am to 11:45 am, covering at least 30 minutes before and 15 minutes after the commencement of the meeting. The platform can host up to 1,000 members on a first-come, first-served basis. Large shareholders holding 2% or more, promoters, institutional investors, directors, key managerial personnel, committee chairpersons, and auditors may attend without restriction under the first-come, first-served rule. Since the meeting is being held through video conferencing, the facility for appointment of proxies will not be available; however, body corporates may appoint authorised representatives.

E-voting and registrar details

The company has engaged National Securities Depository Limited (NSDL) as the authorised e-voting agency. Members may cast votes through NSDL's remote e-voting platform as well as through the e-voting system on the day of the AGM. Members holding shares in demat form are requested to update their bank details, nominations, and contact information with their Depository Participant. Bigshare Services Private Limited, located at Office No. S6-2, 6th Floor, Pinnacle Business Park, Mahakali Caves Road, Andheri (East), Mumbai 400093, serves as the company's Registrar and Share Transfer Agent. Members may contact Bigshare Services at 022-6263 8200 or at investor@bigshareonline.com for share-related correspondence.

Regulatory compliance

The notice was issued pursuant to the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, and in consonance with MCA General Circular dated December 28, 2022, read with earlier MCA circulars, and SEBI circulars dated January 5, 2023, May 13, 2022, January 15, 2021, and May 12, 2020. The AGM notice along with the Annual Report for FY26 has been sent electronically to members whose email addresses are registered with the company or depositories, and is also available on the company's website. The disclosure was signed by Sharad Kumar Sureka, Managing Director, and submitted to BSE Limited on September 7, 2026.