Pithampur Poly Products Limited held its Annual General Meeting on September 30, 2026, approving the audited financial statements for FY26. The meeting also saw the rejection of a special resolution to regularise the appointment of Mr. Kamal Patel as a director.

The company adopted the audited balance sheet and profit and loss account for the year ended March 31, 2026, along with the directors' and auditors' reports. This ordinary resolution passed with the requisite majority via e-voting and polling papers.

Director Reappointments and Auditor Ratification

Shareholders approved several governance-related items during the meeting held at the registered office in Pithampur. Mrs. Meera Tekriwal was reappointed as a director retiring by rotation. Additionally, Mr. Anil Waman Jog was reappointed as a director despite attaining the age of 80 in this financial year. The appointment of M/s Gautam Jain & Co., Chartered Accountants, as statutory auditors was also ratified.

However, the proposal to regularise the appointment of Mr. Kamal Patel as a director did not pass. This item required a special resolution and was voted against by the members.

Governance Implications

The rejection of Mr. Kamal Patel's regularisation indicates a divergence in shareholder sentiment regarding specific board compositions, even as broader financial and governance measures were approved. The detailed voting results under Regulation 44(3) of SEBI (LODR) Regulations, 2015, will be disclosed separately.

Pithampur Poly Products Limited has announced that its register of members and share transfer books will be closed from September 24, 2026, to September 30, 2026. This book closure is mandated under Regulation 42 of the SEBI (LODR) Regulations, 2015, to determine eligibility for the Annual General Meeting scheduled for September 30, 2026.

The company previously notified shareholders that the AGM would be held at its registered office in Pithampur, Madhya Pradesh, at 3:00 pm on September 30, 2026. While the earlier notice cited a record date of September 24, 2026, the latest regulatory filing clarifies that the books will remain closed through the date of the meeting.

Agenda Items

The AGM will transact several key resolutions:

• Adoption of Financials: Members will receive, consider, and adopt the audited Balance Sheet as at March 31, 2026, and the Profit and Loss Account for the year ended on that date.
• Director Reappointment: Mr. Meera Tekriwal (DIN 02014492) retires by rotation and offers herself for reappointment.
• Auditor Ratification: M/s Jain Gautam & Co., Chartered Accountants (FRN 002052C), will be ratified as auditors until the conclusion of the next AGM.
• New Director Appointment: Shri Kamal Patel (DIN 08024615) will be appointed as a director liable to retire by rotation. He was previously appointed as an Additional Director on September 29, 2025.
• Independent Director Reappointment: A special resolution will seek approval for the reappointment of Mr. Anil Waman Jog (DIN 07309676) as Non-Executive Independent Director for a second term of five years, effective October 1, 2026. He has already attained the age of 80 years.

Voting Process

Members can cast votes electronically via the CDSL e-voting platform. The remote e-voting window opens on September 27, 2026, at 9:00 am and closes on September 29, 2026, at 5:00 pm.

Once a vote is cast electronically, it cannot be changed. Members who vote online may attend the physical meeting but cannot vote by poll again. Those who do not use e-voting can vote by ballot at the venue. Harshita Modani, Practicing Company Secretary, Bharuch, has been appointed as Scrutinizer.

Key Dates

R.K. Tekriwal, Managing Director, is the designated grievance officer for e-voting issues. Queries can be directed to the helpdesk at CDSL.