Hindoostan mills Limited has filed its quarterly compliance certificate with BSE Limited, fulfilling regulatory obligations under SEBI (Depositories and Participants) Regulations, 2018. The submission, dated April 03, 2026, covers the quarter ended March 31, 2026, and demonstrates the company's commitment to maintaining regulatory compliance in securities handling processes.

Regulatory Compliance Certificate Details

The certificate was submitted in accordance with Regulation 74(5) of the SEBI (Depositories and Participants) Regulations, 2018. Company Secretary and Compliance Officer Kaushik Kapasi digitally signed the submission on April 03, 2026, at 16:08:35 +05'30'. The document was addressed to the General Manager of BSE Limited's Department of Corporate Services – Listing at Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai.

Registrar Confirmation and Process Verification

Computech Sharecap Limited, serving as the company's Registrar and Share Transfer Agent, issued the compliance certificate on April 02, 2026. The registrar confirmed that all securities received from Depository Participants for dematerialization during Q4FY26 were properly processed and either accepted or rejected to the Depositories within stipulated timeframes.

The certificate validates several critical compliance aspects:

• Securities received for dematerialization were processed according to regulatory requirements
• All securities comprised in certificates have been listed on Stock Exchanges where the issuer has listed securities
• Security certificates received for dematerialization were mutilated and cancelled after due verification
• The Depository name was substituted in the Register of Members as the Registered Owner within stipulated time periods

Regulatory Framework and References

The submission references multiple regulatory circulars and guidelines that govern the dematerialization process. These include NSDL circular NSDL/CIR/II/5/2019 dated January 25, 2019, CDSL circular CDSL/OPS/RTA/POLCY/2019/14 dated January 25, 2019, and SEBI Letter Reference Number MRD/DOP2/DSA2/OW/2019/2498/1 dated January 24, 2019.

Corporate Governance and Compliance

This quarterly filing represents part of Hindoostan Mills Limited's ongoing corporate governance framework, ensuring transparency in securities handling and depository services. The systematic submission of compliance certificates demonstrates the company's adherence to SEBI regulations governing depositories and participants, maintaining investor confidence through proper regulatory compliance procedures.

Hindoostan Mills Limited has successfully obtained shareholder approval for the sale of machineries from its textile unit through a postal ballot process concluded on March 15, 2026. The special resolution received overwhelming support from shareholders, with 98.55% of votes cast in favor of the proposal.

Voting Results and Participation

The postal ballot process saw participation from 65 shareholders out of a total of 5,362 shareholders on the record date of February 6, 2026. The voting results demonstrated strong shareholder confidence in the company's decision:

Category-wise Voting Pattern

The voting pattern across different shareholder categories revealed unanimous support from promoters and strong backing from public shareholders:

Postal Ballot Process Details

The postal ballot process was conducted entirely through remote e-voting, in compliance with regulatory requirements. Key timeline details include:

• Record Date: February 6, 2026
• Notice Dispatch: February 13, 2026 (electronic) and February 12, 2026 (physical)
• Voting Period: February 14, 2026 (9:00 AM) to March 15, 2026 (5:00 PM)
• Vote Counting: March 16, 2026 at 12:05 PM

The company engaged National Securities Depository Limited (NSDL) as the authorized agency for providing e-voting facilities. Narayan Parekh from PRS Associates served as the scrutinizer for the postal ballot process.

Regulatory Compliance

Hindoostan Mills submitted the voting results and scrutinizer's report to BSE Limited on March 16, 2026, pursuant to Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The company also published advertisements in Free Press Journal (English) and Navshakti (Marathi) on February 14, 2026, informing shareholders about the postal ballot process.

Corporate Governance

The postal ballot was conducted under the supervision of Company Secretary Kaushik Kapasi, with the scrutinizer's report countersigned by the company's authorized signatory. The process followed all provisions of Section 108 and Section 110 of the Companies Act, 2013, along with relevant rules and MCA circulars. The resolution is deemed to have been passed on March 15, 2026, the last date of remote e-voting.