Hilltone Software & Gases Limited has confirmed that its 33rd Annual General Meeting will be conducted via Video Conferencing or Other Audio Visual Means on September 25, 2026. The company also specified the e-voting window and register closure dates.

The Board of Directors approved these logistics during its meeting on September 1, 2026. The AGM is scheduled to commence at 3:00 pm IST.

Key Approvals

The meeting transacted several critical items related to shareholder engagement and regulatory compliance:

• AGM Logistics: The board fixed the closure dates for the Register of Members and Share Transfer Book, as well as the cut-off date for remote e-voting and voting at the AGM.
• Director Appointment: The appointment of Mr. Bhupeshbhai Ambalal Patel (DIN: 11833797) as a Non-Executive Independent Director was considered, subject to shareholder approval at the AGM.
• Scrutinizer Appointment: Mr. D A Rupawala, Chartered Accountants, was appointed as the Scrutinizer to oversee the e-voting process for the 33rd AGM.
• Internal Auditor: M/s Dipesh Choksi & Co. (FRN: 114533W) was appointed as the Internal Auditor for the financial year 2026-27.
• Annual Report: The Directors’ Report along with its annexures for the 33rd Annual Report (FY26) was approved.
• Articles of Association: Alterations to the Articles of Association were considered, pending shareholder approval.

E-Voting and Register Closure Details

Shareholders holding shares as of the cut-off date of September 16, 2026, are eligible to vote. The Register of Members and Share Transfer Books will remain closed from September 17, 2026, to September 25, 2026, both days inclusive. They will reopen from September 26, 2026.

Remote e-voting through the National Securities Depository Limited (NSDL) platform will commence at 9:00 am on September 21, 2026, and conclude at 5:00 pm on September 24, 2026. The e-voting module will be disabled after this period but will be available again during the AGM.

Corporate Governance Context

The intimation was issued under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, read with relevant SEBI circulars dated July 13, 2023, November 11, 2024, and December 31, 2024.

The meeting commenced at 3:30 pm and concluded at 4:15 pm at the company’s registered office. The appointment of Mr. Patel aims to strengthen independent oversight within the board structure ahead of the shareholder vote.

Hilltone Software & Gases Limited has appointed Parinda Mohanbhai Patel as its Chief Financial Officer, effective August 1, 2026, while simultaneously accepting the resignation of Independent Director Dipika Modi. The changes were approved during a Board meeting held on July 30, 2026, at the company’s registered office in Mehsana. Alongside these leadership shifts, the Board reviewed operational updates, highlighting imminent production starts and recent order inflows across its Gas, Engineering, and Software divisions.

The appointment of Ms. Patel follows a recommendation from the Nomination and Remuneration Committee. She brings experience from Angel Broking Pvt. Ltd and The Gujarat Co-op Credit Society Ltd., where she served as a Banking Officer for six years. Her background includes an MBA from Gujarat Technological University and a Bachelor of Commerce from Gujarat University. Concurrently, the Board accepted Ms. Modi’s resignation, which takes effect at the close of business hours on July 31, 2026. Consequently, she will cease to be a member or chairman of the Audit Committee, Nomination and Remuneration Committee, and Stakeholders Relationship Committee.

Ms. Modi cited personal reasons and other professional commitments for her departure. In her resignation letter dated July 30, 2026, she confirmed that there are no material reasons for her resignation other than those stated. The company disclosed that there are no relationships between directors regarding this appointment or cessation, as required under SEBI regulations.

During the meeting, the Chairman and Managing Director provided an update on the company’s operational status. The Gas Division is set to commence production of Argon, Carbon Dioxide, and Oxygen Plant Tanks within one month. Additionally, the company reported trading activity and new purchase orders across its segments.

The Board meeting commenced at 3:30 P.M. and concluded at 5:15 P.M. The disclosures were made pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, read with the SEBI Circular dated July 13, 2023. The company secretary, Hinisha Patel (Membership No: A59842), signed off on the communication to BSE Limited.

Leadership Changes

Parinda Mohanbhai Patel assumes the role of CFO with immediate effect from August 1, 2026. Her profile indicates expertise in Finance, Accounting, Taxation, and Audit. Prior to joining Hilltone, she worked as a senior executive at Angel Broking Pvt. Ltd for one year. Her six-year tenure as a Banking Officer at The Gujarat Co-op Credit Society Ltd. further solidifies her financial domain knowledge.

Dipika Modi (DIN: 11269866) steps down as Independent Director. Her exit reduces the independent representation on key board committees. The company stated that statutory filings under the Companies Act, 2013, will be completed as per requirements.

Operational Update

The operational review highlighted near-term revenue drivers. The Gas Division’s upcoming tank production line aims to expand capacity for industrial gases. The Engineering Division’s new purchase order of ₹26.86 Lacs adds to its order book, while the Software Division closed sale orders worth ₹23.5 Lacs in the current financial year. These figures reflect ongoing business momentum across diverse verticals.