Pudumjee Paper Products Limited has successfully concluded its postal ballot process through remote e-voting, with shareholders demonstrating overwhelming support for key corporate governance resolutions. The company announced the completion of the voting process on March 5, 2026, with both special resolutions receiving requisite majority approval.

Postal Ballot Process Overview

The postal ballot notice was issued on January 31, 2026, with the cut-off date for eligible shareholders set as January 23, 2026. The remote e-voting process was facilitated by KFin Technologies Limited through their e-voting platform. CS Savita Jyoti of Savita Jyoti Associates served as the appointed scrutinizer for the entire process.

Resolution 1: Whole Time Director Remuneration

The first special resolution sought approval for the remuneration of Whole Time Director Mr. Arunkumar Mahabirprasad Jatia (DIN: 01104256). The resolution approved monthly remuneration of Rs. 16,50,000 including dearness allowance, housing allowance of Rs. 12,20,000 per month, and comprehensive benefits including medical expenses, leave travel assistance, club memberships, and provident fund contributions up to Rs. 7,50,000 annually. This resolution received strong endorsement from shareholders across all categories.

Resolution 2: Executive Director Re-appointment

The second special resolution concerned the re-appointment of Dr. Ashok Kumar (DIN: 07111155) as Executive Director for a period of 5 years from May 27, 2026 to May 26, 2031. The approved remuneration package includes monthly salary of Rs. 8,00,000, housing allowance of Rs. 4,08,000 per month, and similar comprehensive benefits. This resolution achieved near-unanimous approval from participating shareholders.

Executive Director Profile and Appointment Details

Following the postal ballot approval, the company has formally notified stock exchanges about Dr. Ashok Kumar's re-appointment under Regulation 30 of SEBI Listing Regulations. Dr. Ashok Kumar holds M.E. (Chemical) and Ph.D. (Pulp Processing) qualifications and brings over four decades of extensive experience in the Paper Industry to his role.

Regulatory Compliance and Documentation

The postal ballot process was conducted in full compliance with Section 108 and Section 110 of the Companies Act, 2013, along with relevant rules under the Companies (Management and Administration) Rules, 2014. The company also adhered to SEBI LODR Regulations and MCA circulars regarding remote e-voting procedures.

The voting results have been made available on the company's website at www.pudumjee.com and KFin Technologies' e-voting portal. The results were also communicated to BSE Limited and National Stock Exchange of India Limited, where the company's shares are listed. Both resolutions are deemed passed effective March 4, 2026, marking successful completion of the corporate governance exercise.

Pudumjee Paper Products Limited has issued a notice for postal ballot seeking shareholder approval for director remuneration and re-appointment matters. The company has scheduled electronic voting to address two special resolutions related to key management positions.

Postal Ballot Details and Timeline

The company has appointed KFin Technologies Limited as the Registrar and Share Transfer Agent to facilitate remote e-voting. Ms. Savita Jyoti, a Practicing Company Secretary, has been designated as the Scrutinizer for conducting the postal ballot process.

Executive Chairman Remuneration Approval

The first special resolution seeks approval for remuneration of Mr. Arunkumar Mahabirprasad Jatia, the Whole Time Director designated as Executive Chairman. The proposed remuneration package covers the period from August 1, 2026 to July 31, 2028.

Mr. Jatia, aged 63 years, holds qualifications in Finance and Business Economics from University of Southern California and is an Alumni of Harvard Business School. He possesses over 43 years of experience in Business Administration, Finance and Foreign Trade. The remuneration package includes additional benefits such as medical expenses, leave travel assistance, club membership fees, personal accident insurance, and exclusive use of company vehicles.

Executive Director Re-appointment

The second special resolution proposes the re-appointment of Dr. Ashok Kumar as Executive Director for a five-year term from May 27, 2026 to May 26, 2031. Dr. Ashok Kumar will attain 70 years of age on February 2, 2026, requiring special resolution approval under Section 196(3) of the Companies Act, 2013.

Dr. Ashok Kumar, aged 69 years, holds M.E. (Chemical) and Ph.D. (Pulp Processing) qualifications with over four decades of experience in the paper industry. He was first appointed to the Board on May 28, 2016 and has attended all Board meetings during the financial year 2024-2025 and the nine-month period from April 1, 2025 to December 31, 2025.

Company Financial Performance

The company reported strong financial performance for the year ending March 31, 2025:

Voting Process and Compliance

In compliance with MCA Circulars and SEBI regulations, the postal ballot notice is being sent only through electronic mode to members whose email addresses are registered with the company or depositories. Hard copies of postal ballot forms will not be dispatched, and members must communicate their votes through the remote e-voting system only.

Members holding shares in dematerialized form can access e-voting through their respective depository websites (NSDL/CDSL), while those holding physical shares will receive login credentials from KFin Technologies Limited. The company has provided detailed instructions for both categories of shareholders to ensure smooth participation in the voting process.

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