Sofcom Systems Limited has successfully concluded its postal ballot process, with shareholders passing two special resolutions for the appointment of Non-Executive Independent Directors. The remote e-voting period commenced on April 14, 2026 at 9:00 a.m. (IST) and concluded on May 13, 2026 at 5:00 p.m. (IST). The voting results and Scrutiniser's Report were submitted to BSE Limited on May 14, 2026, pursuant to Regulation 44(3) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Postal Ballot Process Overview

The Postal Ballot Notice, dated April 13, 2026, was dispatched on April 13, 2026 via e-mail to shareholders whose names appeared on the Register of Members and the list of beneficial owners received from NSDL and CDSL as on the cut-off date of April 10, 2026. The total number of shareholders on the record date stood at 2,244. In compliance with applicable Ministry of Corporate Affairs (MCA) circulars, notices were sent exclusively through e-mail to shareholders whose e-mail addresses were registered with the Registrar and Transfer Agent or Depositories, with voting conducted solely through the e-voting system provided by NSDL.

Resolutions Passed

Both resolutions were classified as Special Resolutions, with the promoter and promoter group having no interest in either agenda item. The key details of the two resolutions are summarised below:

Voting Results

The e-voting results, as verified and reported by Scrutiniser Nayan Pitroda of Pitroda Nayan & Co., Company Secretaries, Ahmedabad, confirmed that both resolutions were passed with an overwhelming majority. The detailed voting outcome for each resolution is presented below.

Resolution 1 — Appointment of Mr. Pratik Ketanbhai Jani

Resolution 2 — Appointment of Mr. Brijesh Jamanbhai Sanghani

In both resolutions, all votes were cast through the postal ballot (e-voting) mode by Public Non-Institutions. The Promoter and Promoter Group category recorded zero shares held and zero votes polled, while Public Institutions also recorded no participation.

Scrutiniser's Findings

Nayan Pitroda, Practicing Company Secretary, was appointed as Scrutiniser by the Board of Directors of Sofcom Systems Limited to oversee the e-voting process. The e-voting results were unblocked and downloaded from NSDL on May 13, 2026 in the presence of two witnesses who are not employees of the Company. The Scrutiniser confirmed that all electronic data containing the list of equity shareholders who voted through remote e-voting, segregated into "FOR" and "AGAINST" categories, was submitted to the Company. The voting results were countersigned by Tanvi Jay Rupawala, Managing Director (DIN: 10698868), on May 14, 2026.

Sofcom Systems Ltd. has announced that its board meeting is scheduled to be held on Tuesday, May 19, 2026. The primary agenda for the meeting is to consider, approve, and take on record the Audited Financial Results for the quarter and year ended March 31, 2026. The board will review both standalone and consolidated financial statements during the session.

Agenda for the Meeting

The board will deliberate on the following key matters:

• Consideration and approval of Audited Financial Results (Standalone and Consolidated) for the quarter and year ended March 31, 2026.
• Any other matter with the permission of the Chair.

Trading Window Closure

In continuation of an earlier intimation dated March 25, 2026, regarding the closure of the trading window, the company has informed that the window remains closed. This restriction applies to all designated persons and their immediate relatives. The trading window will reopen 48 hours after the dissemination of the Audited Financial Results for the quarter and year ended March 31, 2026.

The intimation was submitted to BSE Limited pursuant to Regulation 29 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The meeting notice was signed by Tanvi Jay Rupawala, Managing Director of the company.